Web Conferencing
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Set Up Enhanced Reservation-less
Audio Conferencing With Live Meeting

One Click To Join Conferences

Participants can join both web and audio/phone conferences using "one click". Participants join the web conference first, and then Live Meeting connects the audio conference to the participants' telephone line. Participants may also dial into the audio conference through a touch tone telephone.

Online Audio Conference Controls

The leader/chairperson can control the audio conference directly from Live Meeting console. The chairperson can dial out directly to participants, mute/unmute participants' telephone line, eject participants and lock the meeting through simple mouse clicks.

Internet Audio Broadcasting

An alternative to audio conferencing, Internet Audio Broadcasting enables presenters to stream audio over the Internet so participants only need the speakers on user computer to participate.

To make these options available to your conferences, the chairperson must set up the audio options within Live Meeting as noted below.

How To Establish Reservation-less Audio Conferencing With
Live Meeting

1. Go to your Live Meeting homepage and log on with your user login and password.
2. Click Schedule Meeting from the left navigation menu.
3. Click Meeting Option located on the lower half of the Schedule Meeting page.
4. In the Meeting Option page, click Audio located in the upper right area of the page.
5. In the "This meeting uses" pull down menu, select Live Meeting with Audio Conferencing.
6. Select the audio (phone) conferencing options you want to enable
:
• Allow meeting participants to use the Join Conference option: When this option is enabled, meeting participants can click Join Conference in the Live Meeting console to have the conferencing service call his/her telephone, rather than dialing in to the conference call. If Internet Audio Broadcasting is enabled (as described below), the Join Conference option is unavailable.
• Enable Internet Audio Broadcasting. Also known as VoIP (Voice over IP), Internet Audio Broadcasting is a one-way audio broadcast streamed over the Internet that allows participants to hear the presenter through his/her computer. When this option is enabled, the meeting presenter sees a Start Broadcast button in the Live Meeting console starts up. (This function is also available as a menu and toolbar option.) Presenters in the meeting must still join the audio (phone) conference call through the telephone.
• Display the toll-free phone number for the meeting: Select this option to display the toll-free number you are using in the Audio dialog box or in the Meeting Information dialog box for all attendees to see.
• Display the toll phone number for the meeting: Select this option to display the toll number you are using in the Audio dialog box or Meeting Information dialog box for all attendees to see.
7. Enter your Reservation-less Audio Conferencing dial-in numbers:
• Toll-free dial-in number: select country/region, then enter your city/area code and local number.
• Toll dial-in number: select country/region, then enter your city/area code and local number.
8. Enter your Reservation-less Audio Conferencing participant passcode in Participant Code, without the # at the end.
9. Enter your Reservation-less Audio Conferencing Chairperson passcode in "Leader Code" without the # at the end.
10. In the Additional Dialing Keys section,
• type five to ten commas ",,,,,,,,,," in the box following the words "Actual Dialing Keys". If you have difficulty establishing the recording functionality, try more commas to create a longer pause.
• In the box to the right of <participant code>, enter a pound sign "#".
11. Click OK.
12. You will then have the option of scheduling a meeting or, if you are simply setting up the audio controls, click Cancel (your Meeting Options were automatically saved in step 10).