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Recording Live Meeting

A recording includes the content that you show at the meeting and any typed information you add during the meeting, such as questions and answers that you post to all attendees. If you publish the recording in the Live Meeting Replay format, it also includes annotations, Sharing slides (such as live demonstrations of applications and information on your computer) and presenter mouse movements. A recording is experienced from the point of view of a meeting participant.

After you join a meeting as a presenter, use the Recording Control panel to create and publish recordings.

Please note: Live Meeting recordings will automatically be deleted after 90 days.

Set Recording And Audio Options For Meetings:

Before you record a meeting, ensure that the Recording and Audio options are configured the way you want for both Meet Now meetings and scheduled meetings.

Set Recording Options When Using The Microsoft Meet Now Capability

1. In your Internet browser, enter the URL of your Live Meeting conference center.
2. At the My Home page of the Live Meeting Manager, enter your user login and passcode.
3. Click Meet Now Details, and then under Actions, click Meet Now Options located on the right of the page.
4. At the top of the Meet Now Options page, click Recording.
5. By default, only the chairperson can record a meeting. If you want to allow presenters to record your meeting, select Presenter can record the meeting.
6. Under Recording Access, select how you want to control recording access.
7. In the Meeting Option page, click Audio located in the upper right area of the page.
8. In the "This Meeting Uses" pull down menu, select Live Meeting with Audio Conferencing.
9. Select the audio (phone) conferencing options you want to enable:
• Allow meeting participants to use the Join Conference option: When this option is enabled, meeting participants can click Join Conference in the Live Meeting console to have the conferencing service call his/her telephone, rather than dialing in to the conference call. If Internet Audio Broadcasting is enabled (as described below), the Join Conference option is unavailable.
• Enable Internet Audio Broadcasting. Also known as VoIP (Voice over IP), Internet Audio Broadcasting is a one-way audio broadcast streamed over the Internet that allows participants to hear the presenter through his/her computer. When this option is enabled, the meeting presenter sees a Start Broadcast button in the Live Meeting console starts up. (This function is also available as a menu and toolbar option.) Presenters in the meeting must still join the audio (phone) conference call through the telephone.
• Display the toll-free phone number for the meeting: Select this option to display the toll-free number you are using in the Audio dialog box or in the Meeting Information dialog box for all attendees to see.
• Display the toll phone number for the meeting: Select this option to display the toll number you are using in the Audio dialog box or Meeting Information dialog box for all attendees to see.
10. Enter your dial-in numbers
• Toll-free dial-in number: select country/region, then enter your city/area code and local number.
• Toll dial-in number: select country/region, then enter your city/area code and local number.
11. Enter your participant passcode in Participant Code, without the # at the end.
12. Enter your chairperson passcode in Leader Code without the # at the end.
13. In the Additional Dialing Keys section,
• type five to ten commas ",,,,,,,,,," in the box following the words "Actual Dialing Keys". If you have difficulty establishing the recording functionality, try more commas to create a longer pause.
• in the box to the right of <participant code>, enter a pound sign "#".
14. Click OK.

By default, only the administrator and organizer can view recordings.

Set Record Options For The Microsoft Schedule Meeting Capability

1. In your Internet browser, enter the URL of your Live Meeting conference center.
2. At the My Home page of the Live Meeting Manager, enter your user login and passcode.
3. Click Schedule Meeting, and then midway down the page, click Meeting Options.
4. At the top right of the Meeting Options page, click Recording.
5. By default, only the meeting chairperson can record a meeting. If you want to allow presenters to record your meeting, select Presenter can record the meeting.
6. Under Recording Access, select how you want to control recording access.
7. In the Meeting Option page, click Audio located in the upper right hand area of the page.
8. In the This meeting uses pull menu box, select Live Meeting with Audio Conferencing.
9. Select the audio conferencing options you want to enable:
• Allow meeting participants to use the Join Conference option: When this option is enabled, meeting participants can click Join Conference in the Live Meeting console to have the conferencing service call his/her telephone, rather than dialing in to the conference call. If Internet Audio Broadcasting is enabled (as described below), the Join Conference option is unavailable.
• Enable Internet Audio Broadcasting. Also known as VoIP (Voice over IP), Internet Audio Broadcasting is a one-way audio broadcast streamed over the Internet that allows participants to hear the presenter through his/her computer. When this option is enabled, the meeting presenter sees a Start Broadcast button in the Live Meeting console starts up. (This function is also available as a menu and toolbar option.) Presenters in the meeting must still join the audio (phone) conference call through the telephone.
• Display the toll-free phone number for the meeting: Select this option to display the toll-free number you are using in the Audio dialog box or in the Meeting Information dialog box for all attendees to see.
• Display the toll phone number for the meeting: Select this option to display the toll number you are using in the Audio dialog box or Meeting Information dialog box for all attendees to see.
10. Enter your dial-in numbers
• Toll-free dial-in number: select country/region, then enter your city/area code and local number.
• Toll dial-in number: select country/region, then enter your city/area code and local number.
11. Enter your participant passcode in Participant Code, without the # at the end.
12. Enter your chairperson passcode in Leader Code without the # at the end.
13. In the Additional Dialing Keys section,
• type five to ten commas ",,,,,,,,,," in the box following the words "Actual Dialing Keys". If you have difficulty establishing the recording functionality, try more commas to create a longer pause.
• in the box to the right of <participant code>, enter a pound sign "#".
14. Click Set as Default then OK.

How To Record A Meeting

1. When the Live Meeting console starts, the Audio and Recording Setup dialog box appears. The Phone Conferencing information will be provided in this dialog box. Call the dial-in number using the telephone number supplied in the box. Be sure to supply your conference chairperson (leader) code.
2. Before recording the meeting, import the content you want for the meeting. For example, you can click the Import a Document button on the Live Meeting toolbar to view a document. You may also want to wait for the meeting participants to arrive before you start to record the meeting.
3. If you want to test the audio connection before recording, in the Audio and Recording Setup dialog box, click the double arrow to expand the recording section of the dialog box, and then click Test/Listen to Connection.
4. When you are ready to start recording, click Start Recording in the Audio and Recording Setup dialog box. If the dialog box is not visible, click the Start Recording button on the Live Meeting console toolbar.
5. To pause a recording, click the Pause button. To resume recording after a pause, click the Pause button again.
6. When you are finished recording, click the Stop Recording button.

To save the recording, click Save Recording. The recording is saved to AT&T Voice Conference Services.

Access And Play A Recording

After recording the meeting, allow up to 24 hours for the recording to be available.

After the meeting recording is complete, you, as the meeting organizer, must access the recording and provide access for others.

To Access And Play A Recording:

1. Log on to the Live Meeting Manager using the URL provided in your welcome email and wallet card.
2. At the My Home page, click Recordings.
3. Select a date range or subject name then Search.
4. In the Recordings list, click the View icon to the left of the recording name in the list.
5. (Optional) To install the Replay Wrapper, a special enhancement for Windows Media Player that adds indexing ability to playback of your recordings, click Install Relay Wrapper and follow the instructions on the screen.
6. In the View Recording in Replay format section, click the View icon.

Send An Invitation To A Recording:

When you set recording options before a meeting, you can either limit access to a recording to the organizer and the Live Meeting administrator, or you can give access to all meeting participants. If you limit access to the organizer and the administrator, you can still provide access to individuals by sending those individuals an invitation to view the recording.

To Send An Invitation To A Recorded Meeting:

1. On your My Home page, click Recordings.
2. In the Recordings list, click the title of the meeting recording for which you want to send invitations.
3. Select a date range or subject name then Search.
4. Optionally, you can change the recording access control and the download options.
5. In the Invitees box, type the full email addresses (for example, someone@example.com), separated by semicolons, of the people you want to invite to view the recording.
6. Type an optional message, and then click Send Invitations. Invitees will receive an email message with a link to the recording.